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Every certified dollar,backed by evidence.

Sitefact reconciles the draw requestprogress claimvaluation against the cost plan and sealed site evidence, then drafts the lender report your cost consultantQSmonitoring surveyor signs.

Become a design partnerBook a 20-minute walkthrough
  • The cost consultantQSmonitoring surveyor signs every report
  • Every number links to its proof
  • Built for lenders, priced for cost consulting firmsQS firmsmonitoring surveying firms

Design partners now. Launching 2027.

See what your cost consultantQSmonitoring surveyor would see.

One draw requestprogress claimvaluation, checked line by line against sealed site evidence. Scroll to run it.

Kingsway Residences, draw request 14

Concept preview

  1. Step 1 of 5

    The draw request arrives

    • Concrete superstructure100%
    • Framing85%
    • Mechanical rough-in70%
    • Hydraulics62%
    • Electrical40%
    • Variation V-014CA$48,000

  2. Step 2 of 5

    Sealed evidence resolves

    • Roof slab poured, dated photos

      28 Oct 09:14

    • Levels 1 to 5 framed, level 6 partial

      28 Oct 09:31

    • Rough-in visible levels 1 to 3

      28 Oct 09:52

    • Rough-in only, no fixtures

      28 Oct 10:07

    • Conduit to level 4

      28 Oct 10:19

    • No instruction on file

  3. Step 3 of 5

    Assessed against the evidence

    • Concrete superstructureMatches

      100% claimed, 100% assessed

    • FramingMinor

      85% claimed, 80% assessed, -CA$42,000

    • Mechanical rough-inReview

      70% claimed, 55% assessed, -CA$96,000

    • HydraulicsOver-claimed

      62% claimed, 35% assessed, -CA$147,960

    • ElectricalMatches

      40% claimed, 40% assessed

    • Variation V-014Missing instruction

      CA$48,000 claimed, CA$0 assessed, -CA$48,000

  4. Step 4 of 5

    Contingency and cost to complete

    Contingency used 71% at 48% complete

    Cost to complete
    CA$9,973,960
    Recommended advance
    CA$677,420

  5. Step 5 of 5

    Report draft ready for signature

    Your firmReport 14

    Kingsway Residences

    RecommendedCA$677,420

    Signed by the surveyor of record

    Your brand on the report. Your signature on every number.

Illustrative concept with fictional data. Sitefact is in design with partner firms.

Claimed to date 4,397,760, assessed to date 4,063,800, previously advanced 2,980,000.

Construction credit changed. Monitoring didn’t.

More construction lending now comes from credit unions, mortgage investment corporations and private lenders, and British Columbia is short of cost consultants to monitor it. Each loan still gets one site visit and one PDF a month, and the early signs of trouble sit in the site and the subcontractor payments, not in that PDF.

Money has moved from banks to private funds, and regulators say many of those funds cannot verify what they pay for. When developers fail, the early warning signs were in the site and the subcontractor payments, not in the monthly PDF.

Development finance has moved towards specialist and challenger lenders, while monitoring surveyors still work entirely in Word and Excel with no dedicated software. The early warning signs on a failing scheme sit in the site and the subcontractor payments, not in the monthly report.

One visit. One PDF. Every month.

  1. The general contractor submits a draw request

    Tens of pages, the builder's own percentages.

    Where it breaks: Percentages are self-reported

  2. The cost consultant visits site

    One snapshot, a phone full of photos.

    Where it breaks: Photos are easy to reuse or fake

  3. Reconciliation in a spreadsheet

    Claim against cost plan, by hand.

    Where it breaks: Hours of manual matching

  4. A PDF goes to the lender

    Every firm uses its own format.

    Where it breaks: Nothing comparable across a loan book

  5. The lender releases funds

    Often days later, after back-and-forth.

    Where it breaks: Days of waiting on both sides

From claim to signed report, in one file.

The same paperwork that arrives scattered every month, reconciled into one report your cost consultantQSmonitoring surveyor can stand behind.

Show this in your market’s terms

  1. 01

    Import the cost plan.

    Excel or a CostX or Cubit export becomes a clean line structure.

    cost-plan-v3.xlsx5 of 48 lines
    03 Concrete2,400,000
    06 Framing840,000
    15 Mechanical640,000
    15 Hydraulics548,000
    16 Electrical1,120,000

  2. 02

    Drop in the draw requestprogress claimvaluation.

    The PDF is read into line items and matched to the cost plan.

    • Framing85%
    • Mechanical rough-in70%
    • Hydraulics62%
    • Matched to cost-plan lines 06, 15, 15

  3. 03

    Capture sealed evidence.

    A shot list generated from the cost plan guides the site visit. Each photo is fingerprinted, timestamped and located.

    Shot list, level 3

    • Riser north
    • Duct main
    • Plant room

    Photo sealed

    sha256 7d2c0e48a1f3

    2026-10-28 09:52

    Inside site boundary

  4. 04

    Reconcile.

    Claim against evidence against benchmark. Cost to complete and contingency are recalculated, and variances are flagged for the cost consultantQSmonitoring surveyor to decide.

    Hydraulics

    Claimed

    62%

    Evidence

    Rough-in only

    Assessed

    35%

    Over-claimed, for your decision

  5. 05

    Sign and send.

    The report exports in the lender's template with your firm's brand on it, and every number clicks back to its proof.

    Your firmLender template

    Hydraulics assessed at 35%

Proof that holds up in a credit committee.

How the evidence chain will work. Focus any step to see what it does.

Site photo

Taken in the capture app. The plan is to carry content credentials (C2PA), the same standard camera makers and newsrooms use to show a photo has not been altered.

Built for the people whose name is on the advance.

Cost consulting firmsQS firmsMonitoring surveying firms

  • Carry more loans per person.
  • Keep your brand and your judgement on every report.
  • Stop rebuilding the same spreadsheet every month.

Lenders and credit teams

Comparable, structured reports across every loan. Evidence you can put in front of auditorsauditors and ASICauditors and RICS-regulated reviewers. Faster, cleaner drawsdrawdownsdrawdowns.

For credit unions, MICs and private lendersnon-bank lenders and private credit fundsdevelopment lenders and challenger banks.

Later

Fund managers and trustees

A portfolio view of cost to complete, contingency burn and variation trends across the book.

A plain word on trust.

  • The cost consultantQSmonitoring surveyor decides.

    AI reads documents and drafts flags. Every certified figure is a person's decision, logged with their name and time.

  • Stored in-region.

    We intend to keep Canadian data in Canada, and Australian data in Australia when we launch there.

  • Never used to train AI.

    Documents sent for analysis are not retained by the model provider beyond the response.

  • Each firm's data is its own.

    Isolated at the database level. No other firm or lender can see it.

Security details and a data processing agreement are available to design partners. Read the security overview.

Questions

Does the software certify progress?
No. It reconciles and flags. The cost consultantQSmonitoring surveyor decides every percentage and signs the report.
Will my firm’s report look like Sitefact’s?
No. Reports export in your template or the lender's, with your brand.
What do I need on site?
A phone. The shot list tells you what to capture for each cost-plan line.
Which cost planning tools does it read?
Excel to start, with CostX and Cubit exports planned. Tell us what you use.
Who pays for it?
Monitoring is a lender cost, usually passed to the borrower. Design partners get founding pricing; we share numbers on a call.
Can lenders see everything?
Lenders see the reports and evidence you release to them, nothing else.
Is this live?
Not yet. We are building it with a small group of partner firms before launch in 2027.
Which markets?
British Columbia first, then Australia and the UK.
Who is behind it?
Brendan Jones, a Queen’s University civil engineering student who worked as a project coordinator with EllisDon in Vancouver, building through Orca Jones. More about Brendan.

Help build the report lenders can trust.

We are working with a small group of cost consulting firmsQS firmsmonitoring surveying firms and lenders before launch. Design partners get founding pricing and a real say in what gets built. Tell us how you handle draw requestsprogress claimsvaluations today.

Prefer to talk?

Book a 20-minute walkthrough. Evening Pacific slots are open, which are mornings in Australia.

hello@sitefact.ca

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